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Communicate applicants rejection and follow-up professionally with pre-built rejection & follow-up email templates
Professional management of communication with candidates is crucial to making the whole process positive and pleasant for them. Although many candidates do not pass the recruitment process, it is still important to communicate with them politely and carefully.
This will make your company look good and keep good relations with possible employees even after their unsuccessful job application. Moreover, by maintaining contact with good candidates you will be able to form your own talent pool.
Rejection emails from a candidate are professional emails that are written to inform rejected candidates about their status in an application process for a certain position.
Although it is not easy to break bad news to people, well-written rejection emails can show candidates respect and gratitude for their effort and give a good impression about the organization.
Subject: Thank You for Interviewing with [Company Name]
Body:
Hi [Candidate’s First Name],
Thank you very much for taking the time out to meet us and go through the interview process for the [Job Title].
Having thoroughly assessed all the candidates, we believe that at this point we will be moving forward with another candidate whose qualifications better fit the job description.
We really enjoyed getting to know more about you and thank you for showing interest in working at [Company Name]. Your qualifications were very impressive, which made it hard for us to make this decision.
We encourage you to keep in touch and apply for future positions which may suit your qualifications.
Once again, thank you for your efforts.
Warm regards,
[HR Name]
[Company Name]
Subject: Update Regarding Your Application for [Job Title]
Body:
Hi [Candidate’s First Name],
We thank you for showing interest in the [job title] job opening at [company name].
We thank you for taking the time to apply for this position. We have carefully considered your application, and we regret to inform you that we are not proceeding any further with your application for this specific position.
It was quite tough because we had many talented candidates applying for this position. Please do not take this to mean that your skills and talent are in question.
We thank you again for showing interest in our organization and would like to remind you to keep track of other job positions within our company.
Kind regards,
[HR Name]
[Company Name]
Subject: Follow-Up Regarding Your Scheduled Interview
Body:
Hi [Candidate’s First Name],
We hope you are doing well.
We noticed that you were unable to attend your scheduled interview for the [Job Title] position on [Date].
We understand that unexpected circumstances can sometimes arise. If you are still interested in pursuing this opportunity, please let us know, and we would be happy to explore alternative scheduling options.
If you have decided to withdraw from the process, please let us know so we can update our records accordingly.
We look forward to hearing from you.
Best regards,
[Recruiter/HR Name]
[Company Name]
Subject: A New Career Opportunity at [Company Name]
Body:
Hi [Candidate’s First Name],
Hope this message reaches you in good health.
Though we couldn’t process your application for the [Previous Job Title] position, your application did catch our attention.
Our company has been recruiting for [New Job Title] position recently and you will find that your skills can be perfectly suited for this position.
If you want to know more about the job opportunity, please do not hesitate to get back to us through this email. We will be glad to hear from you.
Once again, thank you for your interest in [Company Name].
Warm regards,
[Recruiter/HR Name]
[Company Name]
To provide a positive experience, organizations must:
Candidates’ communications are not limited to choosing the correct candidate; it is also important to manage communication with candidates who are being considered for rejection in the hiring process.
A professional rejection email and candidate follow-up email will make it possible for organizations to make a good impression, have great talent relations, and build employer brand image. This can be achieved with the help of templates.
