The future of HR is here! Launching Zimyo 3.0 (powered by Agentic AI)
Days
Hours
Minutes
Seconds
A relieving letter is an official document issued by the organization to the employee whose notice period has ended.
A relieving letter is an essential document that candidates must present to their new employer when transitioning between jobs. It serves as proof that the candidate has fulfilled all required duties and obligations with their previous employer.
Typically, the HR department is responsible for issuing relieving letters. If you’re unfamiliar with the process, don’t worry—this article will cover everything you need to know, including free MS Word and PDF templates and samples.
Learn how to easily create and manage employee letters using expertly designed templates.
A relieving letter is an official document that an employer issues to their employee after the latter has completed the process of resignation from the organization. The letter confirms that the employee has completed their notice period, fulfilled all their responsibilities to the company, and was relieved from the organization.
This letter serves as proof that the employee has separated from the organization and can help them transition into their next opportunity with ease.
Advantages of a relieving letter for employees as well as employers include:
The important elements of an efficient relieving letter include:
A certificate confirming that the employee has done everything required of them and is relieved from his duties.
An appreciation letter mentioning the contribution made by the employee and best of luck for their future endeavors.
Name, designation, and signature of the HR person.
Below are the few relieving letter mail formats ready to use:
Date: DD/MM/YYYY
Subject: Request for Issuance of Relieving Letter
Dear Sir/Madam,
I hope you are doing well.
I request that my relieving letter be issued. My date of resignation is [Resignation Date] and my notice period of [Notice Period Duration] ended on [Last Working Day].
While serving in [Company Name], I have always done my duties and contributed my best towards achieving organizational objectives.
It will be very kind of you if you could issue my relieving letter at the earliest since it is required for my next job formality.
Thank you for your help and cooperation.
Regards,
[Employee Name]
[Designation]
Date: DD/MM/YYYY
Subject: Request for Relieving Letter
Dear Sir/Madam,
I am [Employee Name] who was designated as [Designation] at [Department Name] in the company.
I tendered my resignation to [Company Name] on [Resignation Date] and have served my notice period as well as completed the exit formalities.
As per the company policy, I know that I am supposed to receive the relieving letter within [Number of Days] days from my last working day. But I haven’t got that relieving letter so far.
It will be greatly appreciated if you could issue my relieving letter at the earliest. In this regard, I have attached a copy of my resignation acceptance mail.
Sincerely,
[Employee Name]
[Designation]
Date: DD/MM/YYYY
Subject: Request for Relieving Letter
Dear Sir/Madam,
I trust this mail finds you in good health.
This mail is to formally ask for my relieving letter in view of my resignation from [Company Name] on [Date].
All duties that have been assigned to me have been successfully completed and my entire notice period of [Duration] has been served.
Since I need my relieving letter in order to facilitate my joining with my new organization, it would be much appreciated if the same could be issued at the earliest.
Kind regards,
[Employee Name]
[Designation]
Below are the relieving letter acceptance mail formats:
Date: DD/MM/YYYY
Dear Mr./Ms. [Employee Name],
This is with reference to your resignation letter dated [Date], whereby you seek to resign from your post after working for your notice period.
We hereby confirm receipt of your resignation and inform you that you have been relieved from your post of [Designation] at [Company Name], with effect from [Last Working Date].
We assure you that your Full and Final Settlement will be processed as per company policy.
It is our pleasure to thank you for the valuable service rendered by you during your association with us.
Regards,
[HR Name]
[Designation]
[Company Name]
Date: DD/MM/YYYY
Employee Name: Mr./Ms. X
Employee ID: EDT123
Designation: Marketing Manager
Dear Mr./Ms. X,
In connection with your resignation letter dated [Date],
Your resignation has been accepted and you will be considered formally out of services effective [Last Working Date].
You are hereby requested to coordinate with the respective departments for completing all clearance procedures and taking your documents for Full and Final Settlement.
We would like to thank you for your dedication and contributions towards the success of [Company Name].
Wishing you the best for your future endeavors.
Regards,
[Authorized Signatory Name]
[Designation]
[Company Name]
The following best practices should be adhered to when issuing relieving letters:
The relieving letters are very important in helping ensure a smooth departure process for the employee and good relations between the employer and the employee. The relieving letter is an official document to show that employment has come to an end.
Use of standard relieving letter templates and having a systematic exit process is essential.
