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Appointment Letter Generator

Set the role, salary, probation, working hours and notice period, and get an appointment letter with the main terms of employment.

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Appointment Letter

4 January 2027

Dear Arjun Nair,

Subject: Letter of appointment

We are pleased to appoint you as Product Designer in the Design team at Acme Technologies Pvt. Ltd. from 4 January 2027, on the following terms.

1. Place of work: Bengaluru.
2. Salary: an annual cost to company (CTC) of ₹14,00,000, paid monthly after statutory deductions.
3. Probation: six months from your date of joining. Your employment will be confirmed in writing when you complete it satisfactorily.
4. Working hours: 9:30 am to 6:30 pm, Monday to Friday.
5. Notice period: 60 days on either side after confirmation, or salary in lieu of notice.
6. Leave and holidays: as per the company's leave policy.
7. Confidentiality: you will keep the company's and its clients' information confidential, during and after your employment.
8. Conduct: you will follow the company's policies and code of conduct, as amended from time to time.

Please sign and return a copy of this letter to confirm that you accept these terms.

For Acme Technologies Pvt. Ltd.,

Kavita Rao
HR Manager

Accepted by Arjun Nair
Signature: ______________ Date: ______________

Check the letter against your company's policies before you send it. Print it on your letterhead, or paste it into an email.

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Is an appointment letter mandatory in India?

The new labour codes require employers to give every employee an appointment letter, and many state rules already did. Even where it is not required, it is the written record of the terms both sides agreed to.

What terms should an appointment letter cover?

Position and place of work, salary, probation and confirmation, working hours, notice period, leave, confidentiality and conduct. Larger employers add the salary structure as an annexure and refer to their HR policies for the details.

When is an appointment letter issued?

On or soon after the date of joining, once the employee has accepted the offer and submitted their documents. The employee signs a copy to accept the terms.

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