Job title: Senior Executive Assistant
| Department | [Department] |
|---|---|
| Location | [City, State / Remote] |
| Employment type | [Full-time / Part-time / Contract] |
| Reports to | [Manager's job title] |
Job summary
We're searching for a responsible Senior Executive Assistant to provide timely and professional support to our senior management. You will provide top-level executives with high-quality administrative and clerical support.
The key responsibilities of the Senior Executive Assistant are to schedule meetings, make travel arrangements, and organize daily calendars. You must be proactive, fulfil deadlines, and communicate well to be successful in this position. Our ideal candidate also has prior Executive Assistant experience and is familiar with office management technology.
To guarantee that our company's workflow operates effectively, you should be able to recognise and answer the demands of top managers, as well as conduct administrative chores.
Key responsibilities
- Organize senior managers' daily schedules.
- Make a schedule of appointments and events.
- Serve as a liaison between executives and employees/clients.
- Produce frequent reports and keep internal databases up to date.
- Make your trip plans.
- Organize your calls and emails.
- Respond to managers' questions as soon as possible.
- Make internal communication easier (e.g. distribute information and schedule presentations)
- Suggestions for more effective office operations and troubleshooting
- Review and provide suggestions for modifications to our company's policies
Skills required
- Solid knowledge of office management software, ERPs, and Microsoft Office
- Experience with office equipment, such as printers and fax machines, and familiarity with online calendars and cloud systems
- Communication abilities that are strong (via phone, email and in-person)
- Excellent organizational skills with the ability to plan proactively and prioritise tasks Experience exercising discretion and secrecy with sensitive corporate information
Qualifications and experience
- A high school diploma is required; extra experience as a Personal Assistant or Secretary is preferred
- Work experience as a Senior Executive Assistant, Executive Administrative Assistant, or a similar position with knowledge of office procedures
What we offer
- [Salary range]
- [Health insurance and other benefits]
- [Paid leave and holidays]
- [Learning and growth opportunities]
About the company
[Two or three lines about your company: what you do, your mission and what it is like to work with you]
How to apply
Send your resume to [email address] or apply at [careers page link].
Replace the parts in [brackets] with your own details before posting.
