Payroll can be both tedious and confusing. It is because of this reason that there may be payroll errors most of the time. If you pay a little less attention, it can creep into your payroll process unnoticed. Payroll is known to involve employees, government taxes, wages, and employment laws. All of these together tend to make it complicated. You need to maintain an accurate payroll or else, you may have to pay penalties, interest and face back payments.
Payroll activities also have a relation to the field of human resources. Both the departments may cater to different matters but at some point, they both need to work together to ensure a smooth flow of work in the company. If you think you need to help to build a proper payroll business then you can go through this article for some payroll tips and tricks. We will also look into the developing relations between the payroll and the HR department in an organization.
Importance of Payroll in the Field Of Human Resources
There are so many areas of improvement for employees, and you as the employer have to be concerned about that. These are indeed two different departments in an organization but in recent year’s payroll is gaining a lot of importance in the human resource field. As a business owner, you need to harmonize the function between the two departments. By integrating payroll and human resources, you can cut down on a lot of paperwork. Not only that, but it also allows automatic updating and less difficulty in providing accurate reports.
Many of the payroll activities are known to be related to HR problems. This is where the two departments need to be coordinated together. This may include salary increases, recruitment. Benefit deductions, bonus payments, vacation leaves, and firing employees. The human resource department needs to pay a little more attention to the payroll department to harmonize its functions. If one department doesn’t coordinate with the other, there may be a lot of problems in the organization. The two departments are expected to work together to ensure a smooth flow of work in a company.
Both departments are extremely important for a company. The functions of both departments cannot be replaced. By having a proper HRMS you can ensure good employee management in your company. Not only that, but HRMS also helps in driving more ROI for your company as well. This is why the HR department is considered to be important for a company.
When it comes to running a business successfully, human capital is the most important thing. Without your employees, your business cannot stand. This is applicable even for small businesses as well. However, in recent years AI technology has been impacting the job sphere.
Thus, from the above discussion, it can be concluded that payroll is a very important aspect of any business. Therefore, you need to have proper management for maintaining your payroll records. To ensure the smooth functioning of your business, you need to ensure that both your payroll and HR department works in harmony.
Five Tips to Follow
Here are some useful payroll tips for employees that every business should follow.
- Classify your workers properly: The first step to managing your payroll business is to classify your workers properly. You need to classify your workers as either independent contractors or employees. This classification is extremely crucial. When you work with employees, you are required to collect and pay taxes, follow minimum wage laws and pay overtime wages. All this is not important while working with independent workers. That’s because contractors pay their taxes. They also don’t earn wages for pulling overtime. Also, they are known to negotiate their rates as well. If you fail to classify your workers properly you may have to face a lot of trouble. You may be charged with face back wages, interests, penalties and taxes. Also, you need to make sure to have your employees in your payroll system. You can go through more payroll marketing ideas on the net.
- Automate your payroll: For businesses that make use of a manual payroll system, there are high chances of making an error. You may enter the wrong number in the record or forget to include something in the payroll process. All these are common when you maintain a manual payroll system. This is why it is advised for businesses to opt for an automated payroll system. This is known to reduce your chances of making mistakes. You can opt for well-known payroll software to help you out with the mentioned task. However, the software that you are using should be accurate so that you don’t have to worry about any errors creeping into the system.
- Track attendance and time: Another important thing to do is to track the time your employees work for you. This is particularly important for the employees who work on hourly wages and also for employees who are eligible for overtime wages as well. You need to find a way to track the attendance and timing of your employees. For this, you can make use of online software where your employees can log in and enter their starting and ending times. The fact that this software is online-based, even remote employees can make use of it. With the use of this software, you can also prevent time theft. Before, running your payroll you can make sure that the time card is accurate. You can even compare them to agreements and schedules to check whether it’s valid or not.
- Keep up with payroll updates: The system of payroll is ever-changing. There is always a new law been passed by the government and therefore, you need to stay updated with it. You need to pay a little more attention to these changes to keep yourself updated. You can gather this information from various sources. Like for example, you can check news posts that regularly give updates about payroll changes. You can also subscribe to newsletters that are published by the government. Also, make sure that you regularly check your emails to get notices about rates from both the state and local governments. Keeping up with the payroll updates may be very time-consuming but this is something that you cannot take for granted. This is important to avoid any kind of error in your payroll records. If you are making use of payroll software, make sure that you update the software regularly whenever there is a change to tax rates.
- Conduct payroll audits: It is your responsibility to make sure that your payroll records are accurate. For this, you need to conduct payroll audits regularly. You can either conduct a payroll audit on an annual or quarterly basis. While running a payroll audit you also need to make sure that all your payroll information is correct. You need to make sure that all the numbers entered are correct and they are going to the right place. Check whether the employee wages are calculated correctly or not. Also, verify whether all the deductions are carried out at the right time. You also need to check whether the taxes are calculated accurately or not. Other than these calculations, you also need to check whether all the employee information is correct. This will allow you to file forms correctly.
All the mentioned points are extremely important to run your payroll business smoothly. One single mistake can cost you a lot. Therefore, you need to be very careful. When running a payroll business there is no room for any error. That’s because payroll is extremely essential for your business. These tips can also prove to be useful for small businesses as well. With the help of these tips, even small businesses can find a way to manage their payroll facilities.
After all, payroll is important for every type of business. Whether it be a small business or a big one, maintaining a proper payroll system is very important.
For further reading:
- 8 Mistakes Managers Make While Hiring And Tips To Avoid Them
- Benefits Of Cloud HR System For Startups & Small Business
- What Leaders Need To Know To Retain Millennials At Work?