Job title: Executive Assistant
| Department | Executive Support / Administration |
|---|---|
| Location | [City, State] / [Remote/Hybrid/On-site] |
| Employment type | [Full-Time/Part-Time/Contract] |
| Reports to | CEO / Managing Director / Senior Leadership |
Job summary
An Executive Assistant provides high-level administrative support to senior executives. This role involves managing calendars, communication, travel, and confidential documents while ensuring the executive’s day-to-day operations run efficiently. The Executive Assistant plays a critical part in streamlining priorities and acting as a gatekeeper.
We are looking for a detail-oriented and proactive Executive Assistant to support our senior leadership. The ideal candidate will be highly organized, professional, and capable of handling confidential information with discretion. This role requires excellent communication, multitasking, and time-management skills.
Key responsibilities
- Manage the executive’s calendar, including scheduling meetings, appointments, and travel.
- Act as the first point of contact between the executive and internal/external stakeholders.
- Handle confidential documents, reports, and presentations.
- Coordinate meetings, including logistics, agendas, minutes, and follow-ups.
- Prepare reports, presentations, and correspondence on behalf of the executive.
- Monitor emails and respond on behalf of the executive where appropriate.
- Arrange travel, accommodation, and itineraries as required.
- Support in project tracking, deadline reminders, and status reporting.
- Maintain organized filing systems and company records.
- Manage expense reports, reimbursements, and invoice approvals.
Skills required
- Bachelor’s degree in Business Administration, Communication, or a related field.
- 2–4 years of experience in an executive support or administrative role.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
- Strong organizational, planning, and multitasking abilities.
- Ability to maintain discretion and handle confidential information professionally.
- Strong attention to detail and the ability to prioritize under pressure.
Qualifications and experience
- Prior experience supporting C-level executives.
- Familiarity with tools like Google Workspace, Zoom, Slack, Trello, or Asana.
- Time management or project coordination certification is a plus.
What we offer
- Competitive salary and benefits package.
- Exposure to strategic decision-making processes.
- Learning and development opportunities.
- Collaborative and respectful workplace culture.
- Flexible working arrangements (depending on role requirements).
About the company
[Two or three lines about your company: what you do, your mission and what it is like to work with you]
How to apply
Send your resume to [email address] or apply at [careers page link].
Replace the parts in [brackets] with your own details before posting.
