How Effective Employee Time Tracking Can Improve Employee Productivity

Every employee needs time off. We all know that an overworked employee is unproductive. Vacations are especially critical because they prevent burn out.

A report from Gallup shows that of almost 7,500 employees who participated in their survey, 23% reported feeling burned out at work all the time. 44% said that they feel burned out sometimes. The report concluded that about two-thirds of full-time workers experience burnout in their jobs.

As an HR leader, how will you inspire productivity and performance among your workforce without your employees getting burned out?

The answer lies in how you manage your employees.

Employee Time Tracking

The pandemic has led to a re-evaluation of most functions in the workplace. Employees’ needs for time off are no exception.

With the emotional wellbeing and mental health of employees becoming paramount, employers are re-thinking leave policies. Providing alternative scheduling and work hours have become key factors as Work From Home (WFH) has become the norm. 

As HR personnel find themselves getting more involved in business tactics and strategies, they still need to run the day-to-day aspect of the organisation – including coordinating staff leave requests. At several offices, the employees have to run behind their managers with leave forms to get a signature. While the managers are scurrying around with excel sheets to figure out leave balances.

This is where an effective employee time tracking system can help.

Onboarding leave management software can transform everyday productivity. Without a structured employee time tracking software at hand, HR is exposed to many kinds of pressures, such as the HR inbox choked with employee queries regarding leave. 

With an effective employee time tracking system like a Leave Management Software, you can say goodbye to manual errors and inaccurate data. A Leave Management System means undisturbed sleep at night for HR personnel. It frees HR to do more important, strategically significant tasks. 

Advantages of an Employee Time Tracking Software

Let’s look at some of the ways a Leave Management System can become a productivity-enhancing tool. 

Increased Employee Satisfaction

With LMS, employees can request time-off and get approval from managers, in real-time. This provides transparency, saves time, reduces unexplained absenteeism and increases employee satisfaction, together leading to heightened employee performance.

Superior Employee Confidence

When employees get fair and proper leaves, they have more confidence in their organisation, which results in productive and motivated employees.

Proper Leave Planning

Planned absences give employees ample time to plan vacations. With information available online and in advance, their managers have all the data needed to organise alternative resources. 

Proper Implementation of State Employment and Labour Laws

Ensuring that employees get the right amount of leaves as mandated by law creates respect for the organisation. 

More Resources to Improve Employee Productivity

The costs of implementing a Leave Management System are small compared to the benefits it provides. A fully integrated LMS can help save time and money which can be used on initiatives that further improve productivity.

An efficient employee time tracking software can configure all leave rules, including work-weeks, balance distribution, accrual calculation, encashment policies, etc. specific to their organisation while complying with all state and central regulations. 

What Should I Look For in an Employee Time Tracking Software?

If you are on the lookout for an employee time tracking software for your organisation’s needs, here are a few aspects you must look at before making a purchase.

1. Customisation 

Every organisation has its own leave policies and you should be able to customise it as per your specific policies, and update it as and when they change or get edited.

2. Tracking of Unscheduled Absences

Keeping an account of unscheduled absences can be tedious. To manage them effectively, absences need to be identified early and the problem nipped in the bud. An LMS can be seamlessly integrated with your attendance system and the manager can mitigate costs by deputing another employee to cover up.


3. Reduction in Payroll Errors

An LMS gives HR access to an auto-populated employee leave calendar that is integrated into the payroll management system. All calculations happen automatically on the system, leaving no room for error.


4. Increase in Employee Satisfaction with Mobile Compatibility

With a Leave Management System, HR can apply, approve, reject, or manage all leave related operations on a mobile phone.


5. Employee Empowerment with Self-service

Employees no longer need to run from pillar to post, getting leave balance information, apply for leave, or to know whether leave has been approved or rejected.


6. Improved Decision Making 

Your leave management system captures employee leave data and can generate tailored, analytical reports, eliminating all manual efforts, saving a considerable amount of time for HR.

 

The Zimyo Leave Management System

 

By far the most complete and user friendly LMS available in the market today is the Zimyo LMS. It seamlessly enables you to centralize all your employees’ leave information, from leave requests, to leave starting dates and end dates. The software makes it easy for you to craft a custom leave approval workflow and notifications. 

Employees no longer need to waste time, chasing superiors for leave submission and approval. Just one click and requests are automatically delivered to supervisors in charge.

 

Craft The Perfect Work Schedule with the Zimyo LMS

The Zimyo LMS gives you all the tools you need to manage your employees’ schedules. Create shifts based on your available employees, leave schedules and absent workers, in a few clicks. Make quick adjustments to your shifts when need be, and notify everyone concerned in an instant.  Zimyo HRMS will help you to combine the necessary HR functions, such as storing employee data, managing payrolls, recruitment records, administration benefits, attendance track record, etc., and ensure that everyday HR processes are smoother than ever before.

 

Make informed decisions

Track frequent absentees and keep track of productivity levels. Quickly approve or decline a leave request, your Zimyo LMS will tell you who can be called in to cover up. 

 

The cost of implementing and maintaining a leave management system outweighs the benefits it would provide. Because the system is hosted in the cloud, costs stay low, and the results are visible in days instead of months. 

The conclusion is clear: implementing a powerful leave management system will significantly reduce admin costs while enhancing productivity.

 

(997 words)

 

Get latest updates on HR trends and technology

More Insights!

Performance Management System

Download our FREE eBOOK to see how the Performance Management System is changing and gaining momentum in manifolds and how HR Tech is a significant contributor in the same.