Employee Referral email Templates

Trust in your employees is an essential thing for any organization. That is why it is better to ask your employees for recommendations for specific opportunities in your organization. 

Modern HR for Modern Teams

Email to employees for open positions

Subject: We’re Hiring! Refer a Friend or Apply Internally 

 Body: 

 Hi Team, 

We’re excited to announce that there are new opportunities available within our organization! If you’re looking for a new challenge or know someone who’d be a great fit, we encourage you to refer them or apply. 

Open Roles Include: 

  • [Position 1] – [Department/Location] 
  • [Position 2] – [Department/Location] 
  • [Etc.] 

To view job descriptions and apply or refer, please visit: [Link to Careers/Referral Portal] 

Referral Perks: 

 Employees whose referrals are hired may be eligible for a referral bonus as per policy. 

Thank you for helping us grow with the right talent! 

Best regards, 

 HR Team 

Email from the employee regarding referral

Subject: Referral Submission for [Referred Candidate Name] – [Job Title] 

 Body: 

 Hi [HR/Recruiter’s Name], 

I would like to refer [Candidate’s Full Name] for the position of [Job Title]. I believe they would be a great addition to the team based on their experience and skillset. 

Candidate Details: 

  • Full Name: [Name] 
  • Email: [Email Address] 
  • Phone: [Phone Number] 
  • Resume: [Attach if applicable] 
  • LinkedIn Profile: [Optional] 
  • Relationship: [e.g., Former colleague, friend, etc.] 

Please let me know if any further information is needed. 

Thanks, 

 [Your Full Name] 

 [Your Employee ID / Department] 

Email to the referred candidate

Subject: You’ve Been Referred for a Job Opportunity 

 Body: 

 Hi [Candidate Name], 

We received your profile through a referral for the [Job Title] position. Thank you for your interest! 

Our recruitment team will review your application, and if your qualifications match our current requirements, we will reach out to you shortly for the next steps. 

In the meantime, feel free to explore more about our organization and culture on our careers page: [Link] 

Thank you, 

 Recruitment Team