Acknowledging your employees hard work and encouraging them to improve is the resposiblity of management. However, sometimes management may struggle in communicating the feedback properly.
Subject: Congratulations on Your Performance Review!
Hi [Employee’s First Name],
I’m delighted to share that your recent performance appraisal was extremely positive!
Your consistent hard work, dedication, and positive impact on the team, especially in areas like [mention key achievements or strengths], have not gone unnoticed. You have not only met but exceeded expectations in many areas, and your contributions are highly valued at [Company Name].
We are excited about your growth journey and look forward to seeing you take on new challenges with the same energy and excellence. Keep up the great work!
If you’d like to discuss your next steps, new goals, or career development plans, let’s set up some time together.
Congratulations once again!
Best regards,
[Manager’s Name]
[Designation]
[Company Name]
Subject: Performance Review Feedback and Improvement Plan
Hi [Employee’s First Name],
I’d like to share feedback following your recent performance appraisal.
While we appreciate your efforts and commitment, there are areas where improvement is needed — particularly in [mention specific areas for improvement, e.g., project delivery, communication, teamwork]. We believe you have the potential to address these challenges successfully with the right focus and support.
To assist you, we will be setting up a Performance Improvement Plan (PIP) outlining specific goals, resources, and timelines. Our aim is to help you strengthen your skills and better align with role expectations.
Let’s meet on [suggested date] to go over the plan and next steps. We are committed to your growth and success at [Company Name], and we look forward to working together toward positive results.
Thank you for your continued efforts.
Sincerely,
[Manager’s Name]
[Designation]
[Company Name]
