Communicate applicants rejection and follow-up professionally with pre-built rejection & follow-up email templates
Subject: Thank You for Interviewing with [Company Name]
Hi [Candidate’s First Name],
Thank you so much for taking the time to interview for the [Job Title] position with us.
After careful consideration, we have decided to move forward with another candidate for this role. Please know that this decision was not easy, as we were impressed by your skills and experiences.
We truly appreciate your interest in [Company Name] and encourage you to apply for future opportunities with us. We’ll be keeping your profile in our records for any suitable openings that align with your strengths.
Wishing you the very best in your career journey!
Warm regards,
[HR Name]
[Company Name]
Subject: Update on Your Application for [Job Title]
Hi [Candidate’s First Name],
Thank you for applying for the [Job Title] position at [Company Name].
After reviewing many strong applications, we regret to inform you that we won’t be progressing your application to the next stage. This decision does not reflect negatively on your skills — the competition was truly tough.
We appreciate the time and effort you invested in your application and hope you’ll consider applying again for other roles with us in the future.
Best wishes for your continued success!
Kind regards,
[HR Name]
[Company Name]
Subject: Missed Interview – [Candidate’s Name]
Hi [Candidate’s First Name],
We noticed that you were unable to attend your scheduled interview for the [Job Title] position today.
We completely understand that unforeseen circumstances can arise. If you’re still interested in pursuing this opportunity, please let us know — we would be happy to reschedule.
However, if you’ve decided to withdraw your application, kindly confirm so we can update our records accordingly.
Looking forward to hearing from you.
Best regards,
[Recruiter/HR Name]
[Company Name]
Subject: New Opportunity at [Company Name]!
Hi [Candidate’s First Name],
I hope you’re doing well!
While we previously couldn’t move forward with your application for the [Previous Job Title] role, I’m excited to share a new opportunity that could be a great fit for you: [New Job Title].
Based on your background and experience, we believe you could add great value to this role. If you’re interested, please reply to this email, and we’d love to set up a time to discuss further.
Looking forward to hearing from you!
Warmly,
[Recruiter/HR Name]
[Company Name]
