Relieving Letter | Meaning and Definition

What is a relieving letter?

A relieving letter is an official document issued to the employee when he/ she leaves the organization. As per the company’s policies, this letter is submitted following the employee’s notice period. It is an important document which is required during the time of joining another organization. This letter serves as proof that the employee has left the organization in a professional manner. Furthermore, the letter also states that the company has no overdue payments of employees. Therefore, it serves an important purpose for both employee and employer.

How to write a relieving letter?

A well standard structure should be followed while writing a relieving letter. It should contain following content:

Date of Relieving
Salutation
Subject line
Formal statement that shows no due is pending
Appreciation and best wishes for the future
Company’s official stamp

Importance of relieving letter

Here are some importance of relieving letter:

It shows that the employee has served the notice period in the previous organization
Shows that the employee has officially resigned from the previous organization
It confirms that the employee is relieved from the previous organization’s roles and responsibilities
It confirms that the employee no longer owns any private property or data related to previous organization
It shows that the employee has professionally resigned from the previous company in good terms

Difference between relieving letter and experience letter

Relieving Letter	Experience Letter
An employee receives this letter after giving the final handover on their last day with the company to the appropriate authority. The letter states that the employee has been released from all his responsibilities associated with the specific profile.	The employee’s working tenure and designation are stated in an experience letter attached to the full and final settlement. In addition to the employee’s experience, the certificate describes the organization’s experience with that worker, which acts as proof and assists in advancing his or her career in the future.

FAQs (Frequently Asked Questions)

What is Relieving Letter?

A relieving letter is a formal notice that is issued to an employee when they leave their place of work. It is a formality that takes place between the employer and the employee..

How to write a Relieving Letter?

A standard structure should be followed while writing a relieving letter:

1. Relieving Date

2. Salutation

3. Subject line

4. No due statement

5. Appreciation and wishes

6. Company stamp/ signature

What is the difference between relieving letter and experience letter?

In a relieving letter, the HR department of an organization states that they accept the resignation of the employee, notes the final date of employment, and states that the employee has no dues left with the organization.

Whereas with an experience letter, the HR department of an organization mentions that the employee indeed has experience of working at the organisation for the defined tenure.

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