What is Requisition Meaning?
A requisition is a formal internal request raised within an organization to obtain resources such as equipment, services, inventory, or new employees. It serves as an authorization process that ensures the requirement is necessary, budget-approved, and aligned with business objectives before any action is taken. Unlike informal verbal requests, a requisite follows a documented workflow that includes justification, specifications, cost estimation, and approval from designated authorities.
Requisition Definition
Following is the simplest put requisition definition:
In simple terms, a requisition meaning is that it bridges the gap between identifying a need and officially fulfilling it. It acts as the first step in processes like procurement, hiring, or resource allocation. Whether a team needs software licenses, a new hire, or replacement machinery, a requisition form initiates the approval trail, making decision-making transparent, accountable, and traceable.
Why Requisitions Matter in Organizations
Requisition systems play a critical role in:
Budget control and accountability
Avoiding duplicate or unnecessary purchases
Documenting approvals for compliance and audit
Streamlining procurement and hiring workflows
Ensuring transparency and traceability
Process of Requisition - Step-by-Step Workflow
Following is the process of raising a Requisite request:
1. Need Identification
A department identifies a requirement: equipment, services, or hiring.
2. Requisition Creation
A formal request is documented using a requisition form or HRMS portal.
3. Review and Approval
The request goes through a defined approval hierarchy – finance, HR, procurement, or leadership.
4. Procurement or Hiring Action
Once approved, the purchasing or HR team initiates the next step – purchase order, vendor selection, or recruitment process.
5. Tracking and Documentation
The entire process is tracked for audit, compliance, and budgeting.
6. Closure
After fulfillments, the requisition is marked completed and archived.
Types of Requisitions
Different departments generate different forms of requisites based on needs:
| Type of Requisition | Purpose |
|---|---|
| Purchase Requisition | Requesting goods or services (laptops, stationery, software licenses, vendor services). |
| Job Requisition | Requesting approval to hire for open headcount or a new role. |
| Equipment Requisition | Requesting tools or machinery required for operations. |
| Training Requisition | Requesting learning programs, certifications, or workshops. |
| Travel Requisition | Requesting approval for business travel expenses. |
Examples of Goods & Services within Requisite Request
Below, you will find some of the prominent Examples of Goods & Services within requisite request:
Goods:
- Technology: Computers, laptops, monitors, software licences, etc.
- Office Supplies: Printer cartridges, etc.
- Furniture: Desks, chairs, filing cabinets, etc.
- Tools & Equipment: Machinery, tools, safety equipment, etc.
- Inventory Items: Raw materials, finished products, packaging materials, etc.
Services:
- Consulting Services: Legal, financial, IT consulting, etc.
- Maintenance and Repair Services: Equipment maintenance, vehicle repairs, facility repairs, etc.
- Professional Services: Marketing, graphic design, translation services, etc.
- Contracted Services: Cleaning, security, catering, waste disposal, etc.
- Training Services: Employee training programs, workshops, seminars, etc.
Sample Requisition Template
Requisition ID: _____________________
Date: _______________________________
Requester Name: ______________________
Department: __________________________
Type of Requisition:
☐ Purchase ☐ Hiring ☐ Equipment ☐ Training ☐ Other ________
Description of Request: _____________________________________
Quantity/Role Count: _________________________________________
Estimated Cost/Budget Allocated: _____________________________
Justification for Request:
_____________________________________________________________
_____________________________________________________________
Required Timeline: ___________________________________________
Approval Status:
☐ Pending ☐ Approved ☐ Rejected
Approver Name & Signature: ___________________________________
How HRMS or Digital Systems Solve These Issues
Below are the consize points to help you understand the “How”. Let’s begin:
Centralized platforms ensure all requisitions follow a unified format and workflow.
Automated approvals and notifications help eliminate bottlenecks and reduce turnaround time.
Budget and spending visibility gives employees clarity on limits before submitting requests.
Audit trails and report logs support compliance, traceability, and internal accountability.
Role-based permissions and access control ensure only authorized users can approve or modify requests.
Integration with HR, ATS, procurement, finance, or vendor databases improves accuracy and reduces manual data entry.
Conclusion
Effective requisition management is essential for maintaining transparency, controlling organizational spend, and ensuring smooth operational workflows. As businesses scale, manual methods often lead to delays, fragmented communication, and compliance risks. By adopting a structured requisite process supported by digital systems like HRMS, companies can streamline approvals, improve accuracy, and maintain better control over resources. A well-designed requisition system not only speeds up decision-making but also supports long-term financial discipline and organizational efficiency.
FAQ (Frequently Asked Question)
What do you mean by requisition?
Requisition meaning – a formal request raised within an organization to purchase goods, access services, or hire employees.
What is an example of a requisition?
A request raised by the IT department to purchase new laptops for employees is an example of a requisite.
Which is the purpose of the requisition?
The purpose of a requisition is to ensure controlled spending, proper approvals, and organized resource allocation within an organization.
What is a requisition meeting?
A requisition meeting is a discussion held between departments to review, justify, and approve resource requests before moving forward.
What is a requisition request?
It is a documented form or digital entry submitted to seek approval for a required resource, item, or position.