From expense raised to approved, manage every step of your expenses process with pre-built HR email templates
Subject: Expense Request Submitted – [Expense Title]
Body:
Hi [Employee Name],
Your expense request titled “[Expense Title]” has been successfully submitted on [Date]. The request is currently pending review by the approver.
Expense Details:
You will be notified once a decision has been made.
Best regards,
HR Team
Subject: New Expense Request Submitted by [Employee Name]
Body:
Hi [Approver Name],
A new expense request has been submitted by [Employee Name] and is awaiting your review.
Expense Summary:
Please review the request in the expense portal.
Regards,
System Notification
Subject: Expense Request Approved – [Expense Title]
Body:
Hi [Employee Name],
Your expense request “[Expense Title]” has been approved.
Approved Amount: ₹[Amount]
Approved By: [Approver Name]
Approval Date: [Date]
Reimbursement will be processed in accordance with the payroll schedule.
Best,
Finance Team
Subject: Final Approval Granted – [Expense Title]
Body:
Hi [Employee Name],
Your expense request “[Expense Title]” has received final approval following the second-level review.
Approved Amount: ₹[Amount]
Second-Level Approver: [Approver Name]
Date of Approval: [Date]
Processing will begin shortly.
Best regards,
HR Team
Subject: Partial Approval for Expense Request – [Expense Title]
Body:
Hi [Employee Name],
Your expense request “[Expense Title]” has been partially approved.
Requested Amount: ₹[Requested Amount]
Approved Amount: ₹[Approved Amount]
Remarks: [Brief Reason or Explanation]
For further information, please contact your approver.
Sincerely,
HR Team
Subject: Final Review: Expense Partially Approved – [Expense Title]
Body:
Hi [Employee Name],
The second-level review for your expense request “[Expense Title]” has been completed and the request was partially approved.
Final Approved Amount: ₹[Amount]
Reviewed By: [2nd Approver Name]
Remarks: [Note or Reason]
If you have questions, feel free to follow up.
Regards,
Finance Team
Subject: Expense Request Canceled – [Expense Title]
Body:
Hi [Employee Name],
You have successfully canceled your expense request “[Expense Title]” on [Date].
If you wish to resubmit, you may do so via the expense portal.
Thank you,
HR Team
Subject: Expense Request Cancelled by Approver – [Expense Title]
Body:
Hi [Employee Name],
Your expense request “[Expense Title]” was canceled by the approver on [Date].
Reason for Cancellation: [Optional Reason]
You may revise and resubmit if needed. Please contact your manager for more details.
Best regards,
HR Team
