The smooth working of an organization depends on everyone participating fruitfully. When someone misbehaves or performs under expectations, it is essential to understand the reason behind it and ensure that the incident does not occur again.
Subject: Formal Warning Regarding Conduct
Hi [Employee’s First Name],
I hope you’re doing well.
This email serves as a formal warning regarding recent incidents of inappropriate conduct observed on [specific dates or instances]. At [Company Name], we hold professionalism, respect, and a positive work environment as top priorities.
We expect all employees to uphold these standards. Moving forward, we ask you to immediately correct your behavior and adhere to company policies. A repeated violation may result in further disciplinary action, including termination if necessary.
If you would like to discuss this matter or require any clarification, please feel free to reach out to [HR Representative’s Name] or your manager.
We are committed to supporting your success and hope to see immediate improvement.
Sincerely,
[Manager’s Name]
[Designation]
[Company Name]
Subject: Performance Warning and Need for Improvement
Hi [Employee’s First Name],
I hope this message finds you well.
After several reviews and feedback sessions, we have observed that your performance in [specific area/project/role] has not met the expectations outlined during our discussions and performance reviews.
We would like to formally address these concerns and support you in improving your performance. A Performance Improvement Plan (PIP) will be provided to guide you through the areas requiring attention, along with clear goals and timelines.
Please understand that if performance does not show significant improvement, further actions may need to be considered, up to and including termination.
We value your potential and are committed to helping you succeed. Let’s work together to turn this around.
Please meet with [Manager/HR Name] on [Date] to discuss next steps.
Best regards,
[Manager’s Name]
[Designation]
[Company Name]
