Human Resource Management Software is a technology that has revolutionized organizations and changed the way in which organizations used to function. An HRMS software is a system that combines Human Resources and Information Technology of an organization through HR software. The work of HRMS software is to build the gap between human resource and information technology of any organization and using the technology make lives of human resource employees easier.
This software takes care of the repetitive and time-consuming job of Human Resource and automates it. Some of the main functions of HRMS are-
- Recruitment and on-boarding of an employee
- Performance Evaluation
- Keeping attendance record of all employees
- Tracking absenteeism of all employees
- Managing Payroll
- Gathering, accessing, and storing information of all employees
- Benefits administration
- Employee self-service
- Learning management
- Informed and analytic decision making
- Employee Scheduling
Before HRMS software all the aforementioned tasks were done by the Human Resource team which was less efficient and consumed more time, thus having an HRMS software is always beneficial for any organization. In addition to this, there are various other benefits of HRMS software such as-
- Improving HR Productivity
Having a human resource management software in an organization increases the productivity and efficiency of the Human Resource department. HRMS software can deal with more tasks in very less time and that too without committing any human errors. This software is built to handle all human resources functions such as employee management, payroll management, employee scheduling, attendance management, performance evaluation, and many other tasks of the human resource department and it does these tasks more effectively.
Thus it increases the productivity of the Human Resource department and also minimizes the errors which a human might commit while performing the same task.
- Reduced Costs
Human resource management software reduces the cost of managing employees and other tasks of the human resource department. If not for HRMS, it takes a lot of effort, cost, and manpower to manage all the functions of human resource, but now due to HRMS the cost of extra employees and working has reduced and it takes very few people to manage this software.
- Data Security
Using a human resource management software system to manage all the employee information and other data related to employees is more secure than keeping all data stored manually. Since many decades now all the information related to organizations are kept on the cloud which is a more secure option when it comes to storing information, in the same way, keeping data stored on HRMS system is more secure. This software takes all security measures like firewall and encryption system to make sure employee data is secured. HRMS system also secures data from being destroyed in natural calamities such as flood, earthquake, etc.
- Improved Communication
Using HRMS system also increases the communication between employees and the management of the organization. HRMS system brings transparency in the interaction between employees and the HR department by giving information access to the employees.
All these benefits of HRMS have changed the way in which organizations function. In today’s world, every organization no matter how big or small uses the HRMS system to manage their employee relations.