10 Advantages Of Using An Attendance Management System

advantages-of-using-attendance-management-system

Employees are the pillar of strength of any organization. Building a successful business is just like building a brand new house. Therefore, you need to keep the foundation (employees) strong so that the structure (organization) can stand tall in any adversity.✅Making sure that your employees are doing their tasks at the right time can make all the difference. The very first thing on the checklist for maximum productivity is keeping track of your employee’s time and attendance by using attendance management systems.

According to a survey conducted by IJIES (International Journal of Innovations in Engineering and Science).

The “Online Attendance Management App” gives reduced paperwork and saves time to generate accurate results from employees’ attendance. It provides security by using individual login IDs and passwords.

A modern-day technology for employee attendance is an efficient way to keep track of your employees attendance and centralize your attendance system. Hence, it is time to invest in a time and attendance management system now more than ever. Let’s look at how modern-day technology for employee attendance can benefit your organization.😃

How do Attendance Management Systems work?

An attendance management system refers to the task of monitoring your employee’s time and attendance. How?🤔By keeping track of their working hours, leave requests, punch in and punch out time. 

Organizations have numerous methods of monitoring such activities. Some common tools are punch cards, biometric devices, manually with the help of a pen and register, through WhatsApp, etc.

Maintaining proper attendance is a key factor to ensure the organization runs efficiently. 

🚀 Thus, you should equip yourselves with the proper attendance management systems. This way, employees can carry out the task of marking their attendance with ease. Manual methods like maintaining an excel sheet can result in data inaccuracy. However, without modern-day technology for employee attendance, it can become difficult to manage the workforce efficiently.😕

attendance-management
Attendance Management

Benefits Of Using Attendance Management Systems 

Here are the top 10 advantages of attendance management systems:👇

➡️ No Fuss In Workflow Management

One of the biggest advantages of an automated attendance system is the ease of workflow management. With the proper workflow set in place, the employer can have clear visibility of attendance regularization requests, leave requests, any overtime requests, etc. with almost no communication at all.

Time-consuming activities like assigning tasks manually, tracking shift changes, etc. can be monitored and assigned with the help of a few clicks.😍 Furthermore, an attendance and monitoring system can also provide a workflow in allocating assets and other productive resources. 

➡️ Paperless Work Environment 

With the help of an attendance monitoring system, you will be able to cut down your paper trail. A paperless work environment is a very crucial aspect of corporate responsibility.✅

Therefore, all your Core HR activities will be automated and taken care of through hosting servers. A cloud-based attendance system will also help you in cutting down the overall cost of resources. 

➡️ Real-Time Tracking 

Real-time time tracking refers to the method of tracing the current location of your employees through GPS and GEO tagging. Therefore, with the help of modern-day technology for employee attendance, you can track your employees’ location in real-time and have thorough records of their client meetings, etc.

Apart from GPS tracking, you can also opt for GEO fencing which will automatically capture the employee’s attendance as soon as they are within office premises. 😍

➡️ Reliable Data 

A central attendance system will always provide you with accurate data. Therefore, with the help of an attendance and monitoring system, you can eliminate the cost and inevitability of human errors and focus on efficiency and productivity.❌

A central attendance system keeps track of the data in real-time thus reducing the risk of time theft. Moreover, it will also help in making sure that no employee takes advantage of corporate policies by logging in incorrect hours. 

➡️ Enhancing Productivity 

The very first factor hampering profits for any organization is low productivity. Therefore, a successful business relies on maximum productivity and minimum error. With an automated system, you can cut down on manual tasks like updating the working hours of employees and cherish a simple yet effective method of processing your payroll.✅

With an average of 5 hours per day of manual system entry, you are losing more than gaining. So, implementing automated attendance management systems can cut down those hours to 20 minutes leaving you with more than 4 hours to concentrate on other responsibilities. 😉

➡️ Maintain Company Culture

A lot of organizations might not know this but building a strong culture is one of the rarest advantages of an automated attendance system. Employees appreciate having access to their data without a third party getting involved. So, Employee engagement and self-service features like surveys, polls, salary slips, etc. can make all the difference.

An automated system will provide your employees with all the necessary information like leave balance which will help them in planning their schedules. Furthermore, this strong company culture will boost your employee’s morale and in return, you will be rewarded with a happy and productive workplace. 😃

➡️ Personalized and Flexible 

In current times an employer is doing everything to learn and adapt to the current surroundings. With hybrid workplaces on the rise, you don’t want your employees to feel alienated from the workplace. Therefore, you need an attendance management system that can cater to the flexibility of your workplace.

An automated attendance system will capture your employees’ attendance using mobile apps, desktop applications, biometric devices, facial recognition devices, etc. A modern-day technology for employee attendance will take care of both office employees as well as employees working from home. ❤️

➡️ Cost-Effective

Seems kind of bizarre, how can an attendance management system control costs? It is important to understand that an organization is always vulnerable to cost when it comes to manual tasks.

Problems like absenteeism, delay in overtime payment, buddy punching, etc. can be eliminated by removing the manual strategy. Modern-day technology for employee attendance will make it impossible for any employee to tamper with the saved data resulting in an honest and cost-effective workplace. Moreover, it will also help in eliminating any payroll errors which is a huge cost saver. 💰

➡️ Easy Access To Reports 

Data is king. Therefore, you need to have accurate data to analyze your company’s growth, in the same way, you need accurate data to monitor your employees. With the help of an automated system, you can generate all sorts of reports related to taxes, attendance, overtime, etc. All reports of your organization’s HR activities will be automatically generated and you can access them with just a few clicks. ✅

➡️ Easy Integration

You can easily integrate a central attendance system with electronic hardware that you might have at your workplace like a biometric machine, face recognition machine, etc. An automated attendance management system will capture the punch in and punch out time from your biometric system. This will eliminate the task of manual entry of attendance and in turn, help you save tons of man-hours.🕐

You will also get the flexibility to customize your attendance and leave policies according to your organization. Therefore, you can bend the system according to your requirements, not the other way around. 

Top 3 Attendance Management Systems 

Zimyo 

Zimyo is an HR-tech platform that offers comprehensive HR management solutions. The platform not only offers robust HR services, but also recruitment, onboarding, employee engagement, and time and attendance management systems. Zimyo’s time and attendance management system is one of the most-preferred attendance management systems among the HR fraternity. The platform also offers a mobile application to help employees clock in and out and manage their attendance on the go. 

Zimyo Mobile App- attendance management systems
Zimyo Mobile App For Time And Attendance Management

Top Features: 

  • Clock in with Selfie 🤳
  • Geo Tracking📈
  • Geo Fencing📌
  • Timesheets & Payroll Integration📆
  • Employee Self-Service (ESS) through mobile app📱

DeskTime

It is an easy-to-use attendance management system that is designed to help HR leaders track employee attendance, and calculate daily productivity, and efficiency based on your categorization of URLs, programs, and apps. This is basically an employee monitoring, project management, and productivity tracking tool. 

Top Features:

  • Project Management 💻
  • Time & Attendance Management
  • Leave Management ✍️
  • Data Imports/Exports
  • Employee Management 🧑🏻‍💼
  • Activity Management 🧑🏻‍💻
  • Mobile Time Tracking 📲

Rippling 

Rippling is a full-fledged HR Software that helps HR managers track employees’ time without any hassles. It also allows users to build powerful, custom reports to visualize trends, and group labor costs by job, location or any other dimension to inform strategic workforce planning.

Top Features: 

  • Time & Attendance Management
  • Self-Service Portal 🧑🏻‍💻
  • Compensation Management💸
  • Overtime Management ⏱️
  • Payroll Integration ➕
  • Review & Approve Hours ✔️

Conclusion 

Keeping in mind the monumental advantages of modern-day technology for employee attendance you can now evaluate an attendance management system from multiple vendors in the Cloud HR services market. With the help of attendance management systems, you can overcome your challenges of time theft, absenteeism, and inaccurate clock outs and focus on making your organization’s vision and mission a reality.🚀 

Frequently Asked Questions

1. What factors should be considered before buying an employee attendance management system?

One must look for the following features before opting for an employee attendance management system: 

  1. Geofencing/GPS- Your attendance management system should have geofencing/geolocation features to keep track of employee attendance based on a virtual perimeter/boundary around a particular location on a map. 
  2. Selfie-Attendance- In the current times, it is important to have a touchless attendance management system. So before choosing an employee attendance system always ensure it has a selfie-attendance system. 
  3. Seamless Integrations- The system must be easily integrated with other applications such as payroll, HRMS, etc. for easy management of human resources tasks. This allows HRs to manage multiple activities from a single platform. 
  4. Ease-of-use- Your attendance management system should be user-friendly, accessible, and easy for everybody to use. 
  5. Shift Management- Always go for a time tracking system that goes beyond clock in/out functionalities. Instead, opt for the solution that allows you to manage shifts of the employees. 

2. What are the types of attendance management systems? 

Some of the best types of time and attendance management systems are as follows: 

  1. Timecards– Timecards, also known as timesheets are a method for keeping a record of employees’ time and attendance.  In this method, each employee receives a time card that has to be swiped on the machine. Every time a card is swiped, the system fetches the data and automatically transfers it to a timesheet. 
  2. Proximity Cards– In this method of time tracking, the employees only pass the proximity cards, pages, or key fobs in front of the card reader to clock in the attendance. These cards are highly customizable and work on geofencing or GPS technology.
  3. Biometric Systems Biometric attendance systems utilize facial recognition, fingerprints, eye scanning, etc. to ensure that the right person is marking their attendance. This type of attendance tracking system eliminates all chances of proxy attendance as no two people share the same fingerprints or DNA. 
  4. Attendance Tracking Software– Organizations have started relying on cloud-based employee attendance tracking systems that automate the entire process of time and attendance management.

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