Payroll Software For Manufacturing Industry

Payroll is required by almost every business for managing employee expenses, regardless of industry. However, certain sectors require more than just standard payroll software for efficiently managing employee expenses. The manufacturing industry is the most important of these. While organizations in any industry have a range of jobs for their employees, you’ll often find that these jobs pay differently in the manufacturing industry.

Companies in this area need payroll software that can manage the complexity of running a production line. Whether it’s assembly labor, machine operation, packaging, shipping, or supervision – everything is tedious!

Manufacturing pay scales are typically associated with varied pay periods for employees, which can make payroll management difficult. Different pay cycles, different rate calculations, and the requirement to break down labor costs against individual production activities are all aspects of the administration process that must be taken into account.

To summarize, payroll software for manufacturing industry should be one that is efficient and adaptable enough to deal with the intricacies of payroll.

What Is Compliance In Manufacturing?

In the manufacturing industry, compliance is nothing new. For example, health and safety laws have long been at the number one spot of needs that manufacturers must meet. However, in 2021, compliance will entail more than just ensuring that people work in a safe and healthy workplace; it will also entail compliance to process.

It is your responsibility to guarantee that your production line is as efficient as possible. The difficulty, on the other hand, is recognizing areas for improvement and figuring out how to increase production and efficiency.

Focusing on the vast quantity of manual procedures and workflows that drive the manufacturing operations and identifying opportunities to digitize them would be a good method for increasing productivity and achieving compliance.

Payroll Challenges In Manufacturing Industry

Now that we know about what is compliance in manufacturing industry, let’s move on and dig deeper into the common payroll challenges in manufacturing industries :


The first and most important payroll challenges in manufacturing industries face is ensuring that the payroll system it uses complies with local legislation. They should also take into account the needs of the employees in order to maintain a long-term relationship with them.

Any organization’s payroll department, particularly in manufacturing, must stay informed of constantly changing laws and legislation. To maintain compliance, a company’s payroll process should have a system for incorporating any minor or substantial changes in the law.


There are so many factors that influence employee pay scales, that there are bound to be mistakes. The risks of errors are higher in human payroll processing than in an automated system.

Security And Privacy

A payroll database leak can cost a business a lot of money. It may have an impact on the company’s overall value. It is critical to use a payroll system that is secure.


Companies in the manufacturing industry are responsible for deducting any taxes before making any payments and managing employee expenses. The tax department makes modifications on a regular basis to ensure the country’s economic health. To prevent penalties and additional effort, such changes must be put into the payroll system within the timeframe to maintain compliance.

Union Payments

Every manufacturing business has unions that must be informed about payroll on a regular basis. This added level of reporting is one of the major payroll challenges in manufacturing industry. They must prepare reports based on the demands of these unions as determined by the union-company contract.

Access To Self-Service

Pay slips, for example, require a long time for the payroll department to process. Payroll and taxation requirements change often in the manufacturing industry, and the data on pay stubs changes along with them.

As a result, an employee must contact the payroll department every time he needs to verify his pay stub. A self-service option tailored for such demands can relieve the payroll department of some of its responsibilities. Using one of the best payroll solutions can give you access to the much-needed self-service feature of payroll management.

Real-Time Reporting

The demand for real-time reporting has mystified payroll specialists due to changing trends and fast-growing businesses. It is nearly impossible to meet such expectations without a dedicated payroll software for manufacturing industry.

Staying Updated With The Employment Norms

Import and export restrictions vary in every country of operation, making payroll management a headache for big businesses. Many manufacturing companies have local offices in other countries. They must incorporate local rules governing import and export into their payroll systems. If you deploy someone from your own country to run the office, the salary scale will be substantially affected.

When you send employees to other nations for training, you need to compensate them for travel, lodging, and other expenses, which must be factored into the payroll system.

Overtime Calculations

The sum you need to pay employees for overtime must be calculated for in both local and foreign payroll systems for managing employee expenses efficiently. While freelancing pays as much as regular working hours in some regions, you must pay nearly 1.5 times the regular hourly rate. As a result, the payroll software for manufacturing industry should be capable of accurately capturing and managing overtime.


Every company in the manufacturing industry pays a stipend based on the government’s and the company’s management regulations. The amount fluctuates depending on profitability and government rules. Moreover, it may differ between one manufacturing firm in one city and another group in the same company. The payroll system should calculate allowances based on the location.

Analyzing and Optimizing Payrolls

Because of the periodic overtime that employees work, manufacturing units often end up paying far more than they should have. Such irregularities should be tracked by the payroll system, which should alert management.

If the payroll software can record a higher number of overtime payments, the company may decide to hire more employees on a contractual basis to cover the extra hours. Such reporting can have a significant impact on a company’s revenue.

Key Performance Indicators (KPIs)

When we analyse the structure of local and global payroll processes, we find that they are nearly identical in most circumstances. The reporting that includes country and region-based factors is the fundamental difference between payroll processing at the domestic and international levels.

While manufacturing companies that just have to deal with local rules can use simpler KPIs, businesses that export their products to multiple nations need to have KPIs built into their payroll system that can track performance across all countries and regions.

There are numerous payroll challenges in manufacturing industry that must be addressed. In-house payroll departments can generate a whole new level of turmoil, especially if the employees you recruit don’t have the necessary knowledge about regulations and laws.

Time & Attendance Payroll Integration

Manufacturing jobs typically work on shifts and pay hourly. There are digital alternatives to utilizing manual time punch for clocking in and out that will make tracking and paying accurate salaries considerably easier. Manual punches can be illegible in the same place, making punch timings hard to decipher.

Not only is punching time clocks quick and easy for employees, but you also get the option to digitally upload the attendance information into the company’s payroll software. This is particularly beneficial for large manufacturing firms. 

Reinventing Payroll Processing In Manufacturing Sector With Zimyo

The manufacturing industry is one of the country’s oldest and most important sources of revenue. Furthermore, the “Make in India” push has boosted the country’s already strong manufacturing industry. The manufacturing business is undergoing an enormous transition as a result of globalization, resulting in a new set of payroll challenges for manufacturing industry to address. This includes managing employee expenses. as well Our payroll software for manufacturing industry is designed to meet all of the industry’s payroll issues with ease.

How can we help? Here’s how: 

  • Compute and process payroll for the working hours.
  • Calculate overtime pay.
  • Process and run payroll for multi-state and multi-pay scales.
  • Seamless integration with biometric systems for real-time attendance tracking.
  • Manage payroll benefits, bonuses, taxes and insurance.
  • Automate shifts time tracking.
  • Labor law compliance.
  • Leave management.
  • Control HR overheads.
  • Easy reporting.
  • Centralized payroll database.

By improving and automating important payroll operations, our payroll software for  manufacturing industry helps businesses increase efficiency. Without the headaches of payroll processing, you can engage in other revenue-generating and strategic operations with Zimyo.

Also Read: Payroll Software for Logistics Industry

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