An HR Admin Officer plays a dual role by supporting both human resources and administrative functions. This position involves managing employee records, assisting in recruitment and payroll, handling office administration, and ensuring smooth day-to-day operations. The role is vital for maintaining organization, compliance, and a positive workplace environment.
Below is a reference JD template which can be customized and posted on different job portals:
Job Title: HR Admin Officer
Location: [City, State] / [Remote/Hybrid/On-site]
Department: Human Resources / Administration
Reports To: HR Manager / Admin Head
Employment Type: [Full-Time/Part-Time/Contract]
About Us
[Write a short paragraph about your company, its culture, values, and what makes it a great place to work.]
Job Overview
We are looking for a reliable and detail-oriented HR Admin Officer to join our team. The ideal candidate will be responsible for supporting HR tasks like employee onboarding and data management while also overseeing general administrative duties such as office supplies, facilities coordination, and record keeping.
Key Responsibilities
- Maintain and update employee records, attendance, and HR databases.
- Assist with recruitment processes: job postings, candidate communication, and interview scheduling.
- Handle onboarding and exit formalities.
- Coordinate payroll inputs like attendance, leaves, and deductions.
- Support administrative functions like office maintenance, stationery, vendor coordination, and asset management.
- Draft HR letters such as offer letters, appointment letters, and warnings.
- Ensure compliance with labor laws and internal HR policies.
- Organize and support employee engagement and internal events.
- Maintain confidentiality and professionalism in handling employee information.
Required Skills and Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or related field.
- (..)years of experience in HR and/or administrative roles.
- Good knowledge of HR practices, labor laws, and office procedures.
- Strong organizational, multitasking, and communication skills.
- Proficiency in MS Office Suite and HR software (e.g., Zoho People, Excel, etc.).
- Ability to maintain confidentiality and handle sensitive information.
Preferred Qualifications
- Prior experience in both HR and admin coordination.
- Familiarity with compliance documentation and audit preparation.
- Experience in vendor and facilities management.
What We Offer
- Competitive compensation package.
- Opportunities for skill-building and career progression.
- A collaborative, respectful work environment.
- Wellness initiatives and employee engagement activities.
Application Process:
Please send your resume and cover letter to [Application Email or Portal Link].
What does an HR Admin Officer do?
An HR Admin Officer supports both HR and office administration tasks, including employee records, onboarding, payroll inputs, and managing office logistics.
What is the difference between an HR Executive and an HR Admin Officer?
An HR Executive focuses more on core HR functions like recruitment and employee relations, while an HR Admin Officer balances HR support with administrative duties like vendor coordination and office maintenance.
What qualifications are needed for this role?
A bachelor’s degree in HR, Business Administration, or a related field is typically required.
Is prior experience necessary?
Yes, at least 1–2 years in a similar HR or administrative role is usually preferred.
What skills are important for this role?
Organization, multitasking, knowledge of HR procedures, basic labor law awareness, and good communication skills.
What tools or software should I know?
MS Office (Excel, Word), HRMS platforms (like Zimyo), and basic email/calendar tools.
Will I be dealing with vendors or external service providers?
Yes, particularly for office supplies, maintenance, or facility-related services.
What’s the career growth path?
You can grow into roles like Senior HR Admin Officer, Office Manager, HR Generalist, or even HR Manager with experience and additional qualifications.
