Recruitment Executive Job Description Template

A Recruitment Executive is responsible for supporting the hiring process by sourcing, screening, and coordinating interviews with suitable candidates. This role plays a vital part in ensuring timely and quality hiring by aligning recruitment efforts with the company’s talent needs.

Below is a reference JD template which can be customized and posted on different job portals:

Job Title: Recruitment Executive

Location: [City, State] / [Remote/Hybrid/On-site]

Department: Human Resources / Recruitment

Reports To: Recruitment Manager / Talent Acquisition Lead

Employment Type: [Full-Time/Part-Time/Contract]

About Us

[Write a brief introduction about your company—what you do, your values, and why people enjoy working there.]

Job Overview

We are seeking a proactive and detail-oriented Recruitment Executive to join our HR team. You will manage candidate pipelines, liaise with hiring managers, and assist in filling open positions efficiently. The ideal candidate will have hands-on experience with sourcing techniques, excellent communication skills, and a good understanding of the recruitment cycle.

Key Responsibilities

Assist in managing end-to-end recruitment for various roles.

Source potential candidates through online platforms, job portals, and referrals.

Screen resumes and conduct initial phone interviews to evaluate candidate fit.

Schedule interviews and coordinate with hiring managers.

Maintain accurate records of candidate information and hiring progress in the ATS.

Follow up with candidates throughout the hiring process.

Assist in preparing job descriptions and posting openings on job boards and social media.

Help maintain and update recruitment reports and dashboards.

Ensure a smooth and positive candidate experience.

Support employer branding initiatives and campus recruitment drives when needed.

Required Skills and Qualifications

Bachelor’s degree in Human Resources, Business Administration, or a related field.

(…) years of experience in recruitment or a similar HR role.

Familiarity with job portals (Naukri, LinkedIn, Indeed, etc.) and ATS platforms.

Excellent interpersonal and organizational skills.

Ability to multitask and prioritize in a fast-paced environment.

Good understanding of hiring processes and employment laws.

Preferred Qualifications

Experience in recruiting for both entry-level and mid-level roles.

Exposure to hiring for different domains such as IT, sales, operations, etc.

Basic knowledge of HR metrics and reporting tools.

What We Offer

Competitive salary and incentive structure.

Supportive team environment and career development opportunities.

Flexible work arrangements and access to HR technology tools.

A chance to contribute to building high-performance teams.

Application Process:

Please apply by sending your resume to [Email Address] or through [Company Career Portal].

FAQs:

What does a Recruitment Executive do?

A Recruitment Executive supports the hiring process by sourcing, screening, and coordinating interviews to help fill open positions efficiently.

Is this a junior or mid-level role?

Typically, it’s an entry-level to mid-level role, depending on the size and structure of the HR team.

What qualifications are required?

A bachelor’s degree in HR or a related field and 1–3 years of experience in recruitment or HR roles.

What are the key responsibilities?

Sourcing candidates, coordinating interviews, maintaining ATS records, and ensuring a smooth hiring process.

What skills are essential?

Communication, time management, familiarity with job portals, and basic understanding of recruitment processes.

What’s the difference between a Recruitment Executive and a Talent Acquisition Specialist?

A Recruitment Executive focuses more on execution and coordination, while a Talent Acquisition Specialist often handles more strategic hiring initiatives.

What tools are commonly used in this role?

ATS platforms (like Zimyo), job portals (Naukri, LinkedIn, Indeed), and basic HRMS tools.

Can this role grow into higher positions?

Yes, common career paths include Senior Recruiter, Talent Acquisition Lead, or HR Business Partner.