Payroll Specialist Job Description -Template

A Payroll Specialist ensures accurate and timely salary processing for employees while complying with statutory and internal policies. This role is key in managing payroll operations, resolving salary-related queries, and maintaining proper records.

Below is a reference JD template which can be customized and posted on different job portals:

Job Title: Payroll Specialist

Location: [City, State] / [Remote/Hybrid/On-site]

Department: Human Resources / Payroll

Reports To: HR Manager / Payroll Head

Employment Type: [Full-Time/Part-Time/Contract]

About Us

[Write a short paragraph about your company—its mission, culture, and what makes it a great place to work.]

Job Overview

We are seeking a reliable and detail-oriented Payroll Specialist to join our HR team. The ideal candidate will handle end-to-end payroll processing, statutory compliance (PF, ESI, TDS), and support employee compensation matters. This position requires a thorough understanding of payroll regulations and excellent problem-solving skills.

Key Responsibilities

Process monthly payroll and ensure on-time disbursement.

Maintain accurate payroll data, including earnings, deductions, and attendance.

Ensure compliance with tax regulations and labor laws (PF, ESI, TDS, PT, etc.).

Handle employee queries regarding salary, payslips, and deductions.

Coordinate with HR and Finance departments for data validation.

Generate reports for audits, MIS, and management reviews.

Support year-end processes including Form 16 and tax filings.

Stay updated on statutory changes and implement necessary payroll adjustments.

Manage reimbursements, full and final settlements, and offboarding-related pay.

Required Skills and Qualifications

Bachelor’s degree in Finance, HR, or a related field.

2–4 years of payroll experience in a corporate or consultancy setting.

Strong understanding of Indian payroll compliance and labor laws.

Proficient in payroll software (Zimyo, Keka, GreytHR, or similar).

Excellent Excel and data analysis skills.

Good communication and interpersonal abilities.

Ability to handle confidential information with integrity.

Preferred Qualifications

Experience working with multi-state payroll operations.

Knowledge of ERP systems or HRIS platforms.

Exposure to audit processes and reconciliation tasks.

Previous experience in a fast-paced or tech-driven environment.

What We Offer

Competitive salary and performance-based bonuses.

Collaborative and employee-first work culture.

Opportunities to work with advanced HR and payroll systems.

Career growth and continuous learning support.

Flexible work arrangements (as applicable).

Application Process:

Please submit your resume and cover letter to [Email/Job Portal Link].

FAQs:

What does a Payroll Specialist do?

A Payroll Specialist handles the processing of salaries, deductions, tax filings, and ensures statutory compliance for an organization’s workforce.

Is this a finance or HR role?

This role is typically housed in the HR department but requires close coordination with finance for data validation and compliance.

What qualifications are required?

A bachelor’s degree in HR, finance, or accounting and 2–4 years of payroll experience are generally expected.

What laws must a Payroll Specialist be aware of in India?

Key regulations include Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), and Tax Deducted at Source (TDS).

What’s the career growth path from this role?

Future roles may include Payroll Manager, HR Operations Lead, or Compliance Specialist.

Payroll Specialist Job Description