We’re searching for someone to plan and handle administrative tasks and office operations. Your job is to make and keep a pleasant working atmosphere while also ensuring organizational effectiveness, communication, and safety.
A high school diploma is required; extra experience as an administrative assistant or secretary is preferred.
Working as an Office Manager, Front Office Manager, or Administrative Assistant has shown to be beneficial.
Skills Required for the job
Understanding of the roles, systems, and processes of the Office Administrator
MS Office prowess is a must (MS Excel and MS Outlook, in particular)
Working knowledge of office equipments (e.g. fax machines and printers)
Email scheduling solutions such as Email Scheduler and Boomerang should be familiar to you.
Excellent time management and multitasking abilities, as well as the capacity to prioritize tasks
Detail-oriented and problem-solving abilities
Excellent communication abilities, both written and vocal
In a fast-paced atmosphere, strong organizing and planning abilities are required. A creative mind with the capacity to offer changes is also required.
Assist with office management responsibilities.
Make plans for meetings and appointments.
Organize the layout of the office and place orders for stationery and equipment.
Maintain the condition of the office and make any required repairs.
As needed, collaborate with HR to update and maintain workplace policies.
Organize office processes and operations.
All office equipment should be coordinated with the IT department.
Ascertain that all products are invoiced and paid in a timely manner.
Negotiate contracts and prices with office vendors, service providers, and the office lease.
Manage the G&A budget for the office and guarantee accurate and timely reporting.
Assist in the onboarding process for new hires by providing general assistance to visits.
Answer employees’ questions on office management (e.g. stationery, Hardware and travel arrangements)
Maintain communication with facilities management suppliers, such as cleaning, catering, and security.