Store all employee documents – from payroll, performance to contracts, and letters – at one place with best document management software. Keep track of employee data with complete and accurate documents and stay compliant with the laws.
Yes. Zimyo’s Document Management System allows you to securely store payroll files, performance records, contracts, letters, and other HR documents in a centralized location. Every file is protected with secure access controls, ensuring compliance and easy retrieval whenever needed.
Absolutely. Zimyo allows authorized users to upload, view, and update documents in real time. Any changes are instantly reflected across the system, ensuring accurate records, smooth audits, and complete transparency for HR teams.
Zimyo HR software enhance the productivity and consistency of employees by storing all important data at one place. Employees can easily access their important documents at-the-go and save precious time.
Yes. Zimyo’s cloud-based document storage allows employees to securely access their important documents anytime and from any location, ensuring complete convenience and faster workflows.
Absolutely. All documents stored in Zimyo are automatically backed up in a secure cloud environment, protecting your data from loss, unauthorized access, or system failures.
Enhance your employee experience with well structured document managmeent process. Gather workforce details, manage requests, onboard new talents, send emails in no time, etc., everything with tailored forms and email templates saved in the library.
Yes. HR teams can create, edit, and customize forms and email templates anytime. Zimyo allows you to add new fields, modify existing templates, and tailor communication formats based on your organization’s requirements.
Absolutely. You can edit, preview, and send documents or email templates directly through the Zimyo portal, helping HR save significant time and reduce manual effort.
Have customizable reports at your disposal to access employee information and data anytime. From attendance and leaves to department and designation, easily sort and filter the reports according to different fields.
Yes. Zimyo allows you to create custom fields and modify report structures anytime. You can tailor reports based on departments, designations, attendance, leave data, and more to match your organization’s reporting needs.
Absolutely. You can apply advanced filters across multiple data points to generate highly specific, segmented reports. This helps HR teams quickly extract insights without manual sorting.
Create company policies to define company’s rules and regulations at one place. Share with the workforce and get the policies acknowledged by the employees. Lastly, review the acknowledgement reports to keep track of employees who are compliant with the company laws.
Yes. Employees can easily view and acknowledge company policies directly from their dashboard. Their acknowledgements are automatically recorded, helping HR ensure every employee is aware of company rules and regulations.
Absolutely. Zimyo provides detailed acknowledgement reports that show which employees have accepted specific policies and who still needs to review them. This ensures complete compliance and transparency across the organization.
The document management software is a digital tool that helps organizations store, manage, and access employee files and documents in a centralized and secure database. Thus, enabling the HR department to eliminate paperwork and store all important documents in a digital database.
The HR department can benefit from document software in various ways. According to Statista, the worldwide market value of document management software is projected to increase to 6.78 billion U.S. dollars. Some of the benefits includes:
Document management software runs on the cloud-based HRMS. It allows users to upload, categorize, and organize documents based on various categories.
Yes, document management software is secured. It is based on cloud-based encryption, user authentication, and access controls to ensure sensitive information is secured.
The document management software ensures compliances by enabling organizations to maintain proper employee documentations, HR policies, and other critical information in a centralized database. Furthermore, it helps in tracking critical documents, HR policies, and devising customized reports to access information anytime.
Yes, employees can use document management solution to remotely access their documents. With the cloud-based solution, you can access your document from anywhere, at any time, using the ESS portal. This increases flexibility for remote teams or employees on the go to access their documents from anywhere.
