Seeking to streamline HR processes and leave a positive first impression with new hires? In the UAE, firms are increasingly leveraging digital solutions to make employee onboarding, staff onboarding, recruitment, pre-onboarding, and every other element of new hire integration easier. With numerous solutions on offer, finding the ideal onboarding software can be daunting.
To assist you with this, we’ve put together a list of the best 11 onboarding software solutions in the UAE. Leading the pack is Zimyo, which is lauded for its extensive features, robust localization, and exemplary customer reviews. If you’re a small business or a large corporation, this guide will assist you in identifying the tool that suits you best.
What is Onboarding software?
Onboarding software is an electronic solution that enables companies to onboard and assimilate new workers effectively. Rather than juggling stacks of paper and disparate tasks, it streamlines the whole process — from gathering documents and signing agreements to delegating tasks, training, and compliance checks.
It lets new recruits get off on the right foot, HR saves time, and companies remain compliant with labor legislation (such as WPS and gratuity in UAE).
In short: Onboarding software = quicker processes, reduced paperwork, and improved employee experience.
Benefits of Onboarding Software in UAE
Onboarding software is increasingly becoming a must-have for UAE companies as they aim to meet compliance, efficiency, and employee satisfaction. With labor laws that are strict, visa challenges, and WPS compliance, onboarding manually might be cumbersome and error-prone. Through the automation of the entire process, onboarding software allows HR departments to save time and cut paperwork, while providing a seamless, engaging experience with document management that makes a good first impression on new hires.
- Quicker employee onboarding – Automates workflows and tasks, enabling new employees to contribute sooner.
- UAE labor law compliance – Supports documentations and processes that adhere to local labor laws, visa procedures, WPS, and gratuity regulations.
- Better employee experience – Creates a structured, friendly, and engaging process that increases day-one engagement.
- Paperless & smooth process – Automates contracts, offer letters, ID verification, and approvals, interview eliminating delays and human mistakes.
- Improved retention rates – A solid onboarding process minimizes early attrition by making employees feel valued and supported.
- Standard onboarding experience – Synchronizes the process across departments, branches, and remote hires, promoting fairness and transparency.
- Stronger employer branding – Highlights the company as professional, modern, and employee-centered, enhancing reputation and attraction of talent.
- Analytics & tracking – Provides HR with transparency on onboarding progress, completion ratios, and compliance, enabling ongoing improvements.
List Of Top HR onboarding software in Dubai
Below Given is the list of top onboarding software in UAE –
- Zimyo
- Darwinbox
- HRCloud
- Workleap
- Talmundo
- WorkBright
- PeopleStrong
- Bayzat
- ZenHR
- GreytHR
- BambooHR
Zimyo is the leading choice for Onboarding software in UAE because it covers every aspect of the onboarding process and helps companies automate HR tasks while creating a great employee experience. In addition, Zimyo provides end-to-end lifecycle from recruitment and pre onboarding to new employee onboarding, staff onboarding, and hr onboarding process compliance.
This makes it particularly useful to organisations that need one single platform rather than several tools. Apar from that it caters to GCC countries and offer 50+ Modules. In addition, Zimyo has been built keeping UAE labour law compliance in consideration, facilitating WPS, visa paperwork, and regulatory compliance.
Therefore, companies not only automate their onboarding processes but also stay compliant with minimal effort. Through the digitization of papers, the provision of self-service portals, and analytics dashboards, Zimyo saves HR managers time and can instead work on employee experience. So it’s not just about productivity but enhancing the newbie’s first-day experience as well.
Key Features
- Digital onboarding with e-signature support.
- Pre onboarding with background checks and welcome kits.
- Automated onboarding process workflows.
- Recruitment + ATS module with resume parsing.
- Applicant screening and offer management.
- Task allocation for multiple departments.
- Compliance tracking for HR policies.
- UAE-specific localisation (WPS, gratuity, visa tracking).
- Employee self-service portal.
- HR onboarding process automation.
- Customisable onboarding procedures.
- New employee onboarding dashboards.
- Analytics for identifying process bottlenecks.
- Mobile accessibility for staff onboarding.
- Smooth integration with other HR software modules.
Pros & Cons
Pros | Cons |
Covers recruitment to onboarding end-to-end. | May feel feature-heavy for small firms. |
Strong compliance and localisation for UAE. | Mobile UX could be improved in some cases. |
Excellent automation of onboarding procedures. |
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Analytics and reporting help HR refine processes. |
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Supports digital onboarding and pre onboarding. |
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Customisable workflows for different roles. |
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Self-service employee onboarding portal. |
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Transform onboarding into a seamless experience
2. Darwinbox
Darwinbox is a strong onboarding software that is suited for enterprises in the UAE and the broader Middle East. It offers an end-to-end onboarding flow that integrates recruitment and new employee onboarding and assists HR teams to automate manual processes. Additionally, it is very customisable, which aligns well with organisations that have intricate structures or several locations. Darwinbox saves HR teams with countless hours and lessens paperwork by digitising documentation, signatures, and form submissions.
Key Features
- Digital onboarding with e-signature workflows.
- Pre onboarding modules for candidate engagement.
- Configurable hr onboarding process workflows.
- Recruitment integration for seamless data flow.
- Smart forms and checklists for staff onboarding.
- Role-based onboarding procedures.
- Mobile-first onboarding experience.
- Compliance tracking and approvals.
- Analytics to measure new employee onboarding progress.
- Integration with other HR modules (payroll, performance).
Pros & Cons
Pros | Cons |
Highly customisable hr onboarding process. | Setup can be complex and time-consuming. |
Strong integration with recruitment and other HR functions. | Pricing may be high for SMBs. |
Mobile app makes digital onboarding easier. | Some users find the interface less intuitive. |
Analytics and compliance tracking included. | Requires training for full adoption. |
3. HRCloud
HRCloud is meant to provide an engaging and tailored onboarding experience. It puts high focus on employee evaluation through branded employee onboarding portals and bespoke task checklists. This means that HR managers can greet new employees with a warm and organized experience so that they feel part of the team from the beginning. Further, HRCloud facilitates digital workflows for automating signature collection, documents, and compliance forms.
In addition, HRCloud allows managers to share resources, reminders, and company policies during pre onboarding and new hire onboarding. This decreases confusion while increasing employee confidence.
Key Features
- Branded employee onboarding portals.
- Digital onboarding with e-signatures.
- Customised onboarding procedures.
- Automated reminders and checklists.
- Pre onboarding resource sharing.
- Integration with communication tools (Slack, Teams).
- Self-service access for staff onboarding.
- Document storage and management.
- Analytics to track onboarding completion.
- Role-specific workflows for hr onboarding.
Pros & Cons
Pros | Cons |
Strong focus on employee experience. | May require localisation for UAE compliance. |
Highly customisable onboarding procedures. | Can feel complex for small firms. |
Good integrations with collaboration tools. | Reporting is basic compared to others. |
Supports pre onboarding communications. | Costs may rise with advanced modules. |
70% of employees are more likely to stay with a company for 3+ years if they experience effective onboarding.
4. Workleap
Workleap (previously called Officevibe’s onboarding module) is easy, intuitive, and designed for SMBs who require functional onboarding software. It provides simple-to-use workflows for employee onboarding and accommodates pre onboarding communication so that new employees feel included early on. Additionally, Workleap’s drag-and-drop functionality makes designing role-specific onboarding procedures convenient.
Moreover, Workleap features feedback and participation tools, allowing HR teams to collect information throughout the hr onboarding process. Therefore, managers have the ability to refine and modify the experience for subsequent hires.
Key Features
- Pre onboarding communication tools.
- Drag-and-drop onboarding plan builder.
- Role-specific workflows.
- Feedback and engagement surveys.
- Digital onboarding task lists.
- Automated reminders for staff onboarding.
- Resource library for new employee onboarding.
- Progress tracking dashboards.
- Integration with HR systems.
- Simple mobile accessibility.
Pros & Cons
Pros | Cons |
Very easy to use for SMBs. | Limited UAE compliance support. |
Encourages feedback during onboarding. | Not suitable for large enterprises. |
Simple drag-and-drop onboarding process builder. | Limited advanced automation. |
Supports pre onboarding communication. | Integrations may be basic. |
5. Talmundo
Talmundo is new-gen onboarding software that emphasizes designing a seamless, interactive new employee onboarding experience. It delivers to-do lists, milestone monitoring, and interactive roadmaps that make employees feel connected to company culture from the very beginning. Furthermore, it provides easy but efficient tools for HR to create systematic onboarding processess.
In addition, Talmundo focuses on feedback and participation throughout staff onboarding, enabling HR teams to refine their processes over time. Also, its mobile accessibility ensures that employees can access material and assignments anywhere.
Key Features
- Digital onboarding roadmaps.
- Pre onboarding welcome journeys.
- Role-specific task lists.
- Engagement-focused onboarding procedures.
- Pulse surveys during hr onboarding process.
- Mobile-friendly employee onboarding access.
- Integration with recruitment platforms.
- Milestone and progress tracking.
- Customisable checklists.
- Analytics on staff onboarding engagement.
Pros & Cons
Pros | Cons |
Strong employee engagement tools. | Limited compliance features for UAE. |
Easy-to-use onboarding roadmaps. | May be costly for smaller companies. |
Feedback-driven hr onboarding process. | Integrations not as extensive. |
Pre onboarding journeys improve preparedness. | Analytics are less advanced. |
6. WorkBright
WorkBright is a mobile-first onboarding platform designed for remote and distributed workforces. It facilitates digital onboarding by allowing employees to upload documents, sign paperwork, and confirm identity via smartphones. Therefore, it is best suited to candidate management high field staff or seasonal hiring industries.
In addition, WorkBright makes the onboarding process easier by substituting paper-based forms with digital processes. HR managers can monitor completion in real time, thus facilitating smoother staff onboarding.
Key Features
- Mobile-first onboarding experience.
- Digital onboarding with e-signatures.
- Remote document verification.
- Real-time task tracking.
- Pre onboarding communication.
- Self-service employee onboarding.
- Customisable checklists.
- Role-based workflows.
- Automated reminders.
- Compliance support for documentation.
Pros & Cons
Pros | Cons |
Ideal for remote and field workers. | Limited recruitment integration. |
Mobile-first digital onboarding process. | Interface is more functional than stylish. |
Enables real-time onboarding tracking. | Lacks enterprise-level features. |
Pre onboarding communication included. | May require add-ons for compliance. |
Onboarding management simplified smartly with Zimyo
7. PeopleStrong
PeopleStrong is a well-liked option for UAE companies seeking a structured but easy-to-use onboarding software. It is designed to simplify the onboarding process through automated workflows, checklist configuration, and pre-joining engagement tools. In addition, it facilitates HR teams in decreasing manual labor by capturing documents digitally and walking new hires through every stage of the hr onboarding process. In this way, organisations are able to achieve smoother new employee onboarding and increased satisfaction with talent management system.
Also, PeopleStrong is unique due to its balance of usability and functionality. It has pre onboarding communication support, task assignment, and staff onboarding checklists that ease the comfort of the employees even before the employee’s first day.
Key features
- Digital onboarding workflows with automation.
- Pre onboarding engagement tools (welcome kits, messages).
- Customisable checklists for staff onboarding.
- Recruitment integration for seamless handover.
- Self-service portal for new employee onboarding.
- Document management with e-signatures.
- Automated task allocation to HR and managers.
- Compliance form tracking.
- Reports on hr onboarding progress and delays.
- Mobile accessibility for onboarding procedures.
Pros & Cons
Pros | Cons |
Simplifies employee onboarding for SMBs. | Limited UAE-specific compliance features. |
Strong integration between recruitment and onboarding. | Interface feels less modern than competitors. |
Automates hr onboarding process with checklists. | Limited scalability for very large enterprises. |
Provides pre onboarding engagement options. | Reporting is functional but less advanced. |
8. Bayzat
Bayzat is a UAE HR platform which integrates payroll, benefits, and onboarding software features. It’s particularly favored by businesses that desire everything within one system. Furthermore, Bayzat streamlines the onboarding process by establishing workflows for the HR, IT, and finance departments, thus ensuring new employees receive what they need.
In addition, Bayzat facilitates pre onboarding through the provision of offer letters, benefit communications, and company policy sharing online. Also, its alignment with UAE labour laws makes it an effective solution for compliance-driven sectors.
Key Features
- Automated onboarding workflows.
- Pre onboarding communications.
- Integration with UAE payroll systems.
- Document storage and compliance tracking.
- Recruitment integration for smooth transition.
- Self-service portal for staff onboarding.
- Digital onboarding with e-signatures.
- Benefits information sharing.
- Task assignment to different departments.
- Mobile-friendly employee onboarding.
Pros & Cons
Pros | Cons |
UAE-localised hr onboarding process. | Customisation can be limited. |
Combines payroll, benefits, and onboarding. | Works best with full Bayzat suite. |
Automates onboarding procedures effectively. | May lack advanced enterprise features. |
Strong compliance and document tracking. | Some users report slower support response. |
Analytics dashboards help HR identify process delays, improving onboarding efficiency by 25–35%. Engagement tools in onboarding software can increase new hire satisfaction scores by up to 45%.
9. ZenHR
ZenHR is a MENA onboarding software that stands out in localisation and compliance. It accommodates Arabic and English, gratuity management, and the Wage Protection System (WPS), thus making it perfect for UAE businesses. Additionally, it streamlines onboarding processes such as document collection, approvals, and employees onboarding checklists.
In addition, ZenHR has robust recruitment integration that allows seamless transition to the hr onboarding process.
Key Features
- Bilingual onboarding portals (Arabic/English).
- WPS and gratuity compliance.
- Pre onboarding communication tools.
- Automated workflows for hr onboarding.
- Recruitment integration.
- Staff onboarding checklists.
- Digital onboarding with e-signatures.
- Document storage and approvals.
- Compliance dashboards.
- Role-specific onboarding procedures.
Pros & Cons
Pros | Cons |
Designed for UAE and MENA compliance. | Engagement features less advanced. |
Supports bilingual onboarding process. | Interface can feel basic. |
Strong integration with recruitment. | Less flexible for global operations. |
Provides compliance dashboards. | Limited customisation for workflows. |
10. GreytHR
GreytHR is both affordable and efficient, and thus a prime choice for SMEs in the UAE. It provides key onboarding software functionalities such as checklists, document management, and compliance automation. Additionally, its ease of use guarantees that HR teams with modest capabilities are capable of handling the entire onboarding process seamlessly.
In addition, GreytHR is integrated with payroll and attendance modules, thus providing an end-to-end HR experience.
Key Features
- Affordable onboarding process automation.
- Pre onboarding document collection.
- Simple onboarding checklists.
- Compliance automation.
- Digital onboarding with e-signatures.
- Integration with payroll and attendance.
- Task assignment and tracking.
- Document storage for staff onboarding.
- Reports on onboarding completion.
- Self-service portal for employees.
Pros & Cons
Pros | Cons |
Very affordable onboarding software. | Limited scalability for enterprises. |
Easy-to-use hr onboarding process. | Fewer advanced automation features. |
Integrates with payroll and attendance. | Interface less modern. |
Supports pre onboarding documentation. | Limited UAE-specific compliance. |
11. BambooHR
BambooHR is among the fastest-growing onboarding software solutions in the world. It boasts a minimalist user interface, seamless onboarding experience, and robust employee experience focus. In addition to that, it offers easy-onboarding packets, automated workflows, and efficient reporting tools.
Also, BambooHR facilitates HR staff in performing new employee onboarding through self-service portals, electronic forms, and role-based checklists. Through this, staff onboarding is rendered more organised and systematic. Nevertheless, since it is a global application, manual setup may be needed to implement UAE-specific labor law compliance.
Key Features
- Clean and user-friendly design.
- Digital onboarding packets.
- Role-based onboarding checklists.
- Pre onboarding communication.
- Self-service onboarding portals.
- Task automation and tracking.
- Document storage and e-signatures.
- Analytics and reporting.
- Recruitment integration.
- Mobile onboarding support.
Pros & Cons
Pros | Cons |
Very easy to use with clean design. | Limited UAE localisation. |
Smooth employee onboarding workflows. | May require manual compliance setup. |
Strong analytics and reporting. | Pricing higher for small firms. |
Integration with recruitment and HR tools. | Fewer enterprise-level features. |
Comparison Table for Best Onboarding software
Onboarding Software | Strengths | Ideal For | Possible Limitations |
Zimyo | End-to-end onboarding — recruitment, pre onboarding, new employee onboarding, staff onboarding, compliance, digital onboarding, reporting | Companies wanting full suite with strong localisation | Cost and feature overload for very small teams |
Darwinbox | Highly configurable onboarding procedures; digital onboarding; large enterprise support | Large, multi-location companies | Setup time; price |
PeopleStrong | Simpler hr onboarding process; checklists, pre onboarding | SMBs wanting easy to use system | Not as enterprise-level in customisation |
HRCloud | Employee portals; form builders; onboarding task tracking | Companies that prioritise employee experience | Less mature for compliance in some regions |
Workleap | Pre onboarding communication; simple onboarding procedures | Small & medium businesses | Less localisation, fewer advanced features |
Talmundo | Engagement-based onboarding; to-do checklists; feedback loops | Companies focusing on culture & “staff onboarding” experience | Might lack deep integrations |
WorkBright | Remote-friendly; mobile; digital verification | Remote workforces or field staff heavy orgs | Some integrations might be basic |
Bayzat | End-to-end onboarding + offboarding; compliance awareness | UAE & Middle East companies wanting one solution | Customisation limits in some cases |
ZenHR | Local labour laws; bilingual; gratuity calculations | Companies heavily governed by UAE/local regulations | May not have the same level of global features |
GreytHR | Affordable; core onboarding + compliance | Small / budget constrained teams | Possibly less flexibility or polish |
BambooHR | Excellent UX; onboarding packets; analytics | Companies wanting strong culture & employee experience | May need additional tools for compliance/local features |
Welcome new hires effortlessly with Zimyo
How to Select Onboarding Software in Dubai
When you select “onboarding software” / “hr onboarding process” in UAE, remember these:
Digital Onboarding + Pre Onboarding: Software must provide for pre onboarding procedures so new employees can start tasks (documentation, background checks, offering info) prior to day one. Therefore, day one is more productive.
Checklists, Workflows, Automations: Automating onboarding processes with requisition eliminates manual reminders. Additionally, workflows need to send reminders, assign tasks, and manage dependencies.
Recruitment + HR Onboarding Integration: Since recruitment frequently passes on to onboarding, the application should integrate recruitment (ATS) with onboarding such that new employee records transition seamlessly.
Compliance & Localisation: UAE has special requirements (wage protection system, end-of-service gratuity, visa/document tracking). Thus, the onboarding application needs to support these.
Employee / Staff Onboarding Experience: The onboarding of new employees should be welcoming, with welcome emails, branded portals, access to required resources, etc., so staff feel connected from the beginning.
Reporting & Analytics: You must have the ability to track how quickly onboarding occurs, what steps are held up, how many tasks remain pending. Thus, you can refine your onboarding process with the passage of time.
Mobile + Self-Service: Employees would like to do things through the phone / tablet. Staff onboarding must be available through the phone.
Pre-onboarding (before day one) can cut the time to productivity by 30–40%. Analytics and tracking help HR identify bottlenecks, ensuring 100% compliance with labor laws.
Must-Have Features of Onboarding Software in Abu Dhabi
UAE onboarding software must do more than simply welcome new employees — it has to keep pace with draconian labor regulations, offer a seamless digital experience, and assist employees in quickly becoming a part of the organization. An effective solution not only minimizes paperwork but also increases management, efficiency, and retention.
- UAE Labor Law & WPS Compliance – Automates contracts, gratuity, and payroll compliance documentation.
- Digital Document Management – Securely upload, verify, and store visa, Emirates ID, and other legal documents.
- E-signatures & Paperless Workflows – Speed up approvals with secure digital signing options.
- Customizable Onboarding Checklists – Role-based task lists for HR, managers, and employees to ensure nothing is overlooked.
- Employee Self-Service Portals – Allow new hires to complete forms, upload documents, and access company policies.
- Integration with HR & Payroll Systems – Enable seamless data flow between HRMS, payroll, and compliance systems.
- Automated Task Reminders & Notifications – Keep employees and HR teams informed about pending tasks.
- Learning & Training Modules – Provide orientation videos, e-learning content, and company culture guides through LMS.
- Analytics & Progress Tracking – Monitor completion rates, time-to-productivity, and compliance readiness.
- Multilingual Support (Including Arabic) – Ensure accessibility for diverse UAE workforces.
What Zimyo Provides Apart From Onboarding Platforms
Zimyo is not only used for onboarding — it offers a complete range of HR and payroll software with UAE-centric features for businesses. Payroll compliance to performance management, Zimyo enables organizations to automate HR functions, increase efficiency, and enhance the employee experience.
- Payroll & WPS Compliance – Automates UAE-specific payroll processes, including WPS and gratuity management.
- Leave & Attendance Management – Streamlines leave requests, shift scheduling, and attendance tracking.
- Performance Management – Supports goal setting, appraisals, and 360° feedback for employee growth.
- Applicant Tracking System (ATS) – Simplifies recruitment with job board integrations, skill assessments, and interview scheduling.
- Employee Engagement Tools – Enhances retention with surveys, rewards, and recognition programs.
- Timesheet & Project Tracking – Tracks billable hours, project costs, and productivity in real time.
- Expense & Benefits Management – Manages claims, reimbursements, and benefits distribution.
- HR Analytics & Reports – Provides insights on payroll, performance, helpdesk and workforce trends for smarter decisions.
Conclusion
Finally, for all the businesses in the UAE that wish to enhance the onboarding process, deepen employee onboarding and staff onboarding, and implement trustworthy digital onboarding solutions, Zimyo undoubtedly emerges as the best choice. It addresses every phase — from recruitment and pre-onboarding to new employee onboarding, compliance, and analytics — while also providing excellent localisation to UAE labor regulations.
But it is your business requirement that will determine the right choice. So while Zimyo is the overall top recommendation, the remaining 10 solutions also bring value based on size, cost, and culture fi
To get a firsthand feel of how Zimyo can revolutionize your hr onboarding process and streamline all your onboarding processes, we suggest you schedule a demo today. This way, your HR team can witness first hand how digital onboarding would function in real-time and thus make the optimal choice for your organisation.
Simplify onboarding, maximize engagement
FAQs (Frequently Asked Questions)
Popular HR software in UAE includes Zimyo catering to payroll, recruitment, and onboarding.
The onboarding process in the UAE involves welcoming new employees, completing documentation, training, and integrating them into company culture.
The best onboarding software depends on your needs, but Zimyo is highly rated for UAE businesses.
An onboarding salary refers to the initial pay or allowance provided to a new hire during the onboarding or probation period.
Performance management software in Dubai includes Zimyo helping track KPIs, appraisals, and employee growth.
Onboarding usually lasts 1 to 3 days, depending on company policies, role complexity, and training requirements
Key features include digital documentation, pre-onboarding, training modules, workflow automation, performance tracking, and HR analytics.
