Everybody adjusts the environment to promote their comfort of working in it. After all, the psychology of a person influences his actions too. A familiar environment generally gives a boost to productivity which is why employee onboarding becomes crucial in the recruitment process. Employee onboarding refers to introducing a recruit to the office environment so that a level of familiarity is attained. This might involve imparting knowledge about how the organization functions, the rules to abide by, the skills to develop, socializing, accessibility, etc. After the employee onboarding process, an employee officially becomes a part of the organization as it is the last step of the recruitment process. As simple as it may sound, it is not a single function process.

Types of onboarding

  • Operational Onboarding- To make the recruits feel wanted and valued, they should be assigned work from the very first day of their tenure at the post. Along with the work being assigned, they must also be equipped with the required tools like a laptop and they must possess the skills to access those tools.
  • Knowledge Onboarding- They receive a special training program wherein the entire working procedure is elaborated with intricate details. Moreover, the starter is acquainted with the employees he is going to work with so that they can help him in finding answers like a team.
  • Performance Onboarding- The employees are assigned tasks based on which the performance of a recruit can be assessed from the very first day. This gives an idea about the kind of work the employee would do better at. Performance management and recruitment management software might contribute a great deal to the structuring of such tasks.
  • Social Onboarding- Socializing adds a little fun to even the most monotonous tasks. The recruit feels at home if the employees are amicable. Moreover, it shuns the redundant running to the managers every time a minor issue arises as the colleagues can answer to such issues.
  • Talent Onboarding- An effective recruitment plan includes knowing the skills of the recruit as a requirement. The talents of a starter must be known and saved in the database in case of any future necessities.

While these might be the basic steps involved towards an effective employee onboarding, it is a continuous process. It requires constant upgrades and since it is imperative that every new employee that joins feels like a part of the team, improvements in the process are appreciated.

Steps to an effective employee onboarding process

Employee onboarding is the first impression that a new employee has of your organization and to make the employee onboarding experience worthwhile, it is vital to keep on upgrading based on the type of staff that joins. There are a few simple steps to an effective employee onboarding process:

  • Alerting the Colleagues- The employees that are going to work with the recruit should be informed about the joining of the recruit in advance. This can be done with the help of announcements via the HR software or email. If the employees are informed in advance, they can prepare themselves for a better first impression of the new employee. They can also prepare some welcome presents or integrate tools to educate the recruit about the organization and the work procedure. Training the old employees on how to treat the recruit can also be beneficial as then they can be of more help to the new employee and the chances of socializing also increase. All of this contributes to making the new employee feel welcomed and valued in the business from the very first day.
  • Preparing the Requirements- The workstation of the new employee can be set up for easy access so that he does not go through much trouble while adjusting to the new work environment. All the tools that the recruit requires for his work must be ready to use as looking for such tools cannot be easy for the employee if it is his first day at the company. A well-set workstation can help drive the recruit straight to work as it gives the impression of a work-driven organization.
  • Setting up Technology- Any software that might be required by the new employee must be prepared and logged in with his new credentials. Training must also be imparted on how to access such software but incorporating an easy-to-access software reduces such redundant tasks. The files should also be all set for access in the device that the new employee is expected to use so that there is no delay in beginning the tasks of the day.
  • Using Virtual Onboarding- Virtual or digital onboarding refers to the automated onboarding of a new employee with the use of advanced features like Virtual Reality and employee onboarding software. VR can be used to give a simulated tour of the organization explaining everything the employee needs to know. Software demos can be provided to the recruit so that the recruits can understand the accessibility and use of it. Articles, facetime, phone calls, etc., can also contribute to such a process. This is mostly helpful in the case of remote employees but might also help to reduce a great deal of time and resources in case of new regular employees.
  • Acquainting the Colleagues- The employer should take on the task of helping the new employee interact with his team. This interaction can be attained by organizing an event where the recruit is formally introduced. The old employees, too, should introduce themselves and the roles they take on in the organization so that the recruit knows who to go to in times of need. Fun events for the team can also be organized to maximize the socialization amongst the employees.
  •  Training- This is a more business-centered step. The new employee should be educated about how he has to carry out his work in the organization and what is expected off of him. Learning how to access complicated tools is also undertaken in this step. More importantly, the recruit should be made aware of the company’s policies in this step.
  • Following Up- Usually, a new employee requires more of the employer’s attention. The employer or manager must keep on following up about he is doing with the tasks and if he is comfortable in the organization. Such follow-ups can help the organization improve its ways and ensure maximum employee satisfaction.

Every such improvement in the onboarding process means a step closer to the dream of productive employees. If the onboarding goes wrong, a new employee would not even feel like doing much for the organization but to ensure maximum talent retention, the skillful employees must stay true to their work and the organization. After all, human resource is the best asset for any business.